ACCOMMODATION

GUARANT International (further referred to also as the Congress Secretariat) has been appointed as the official hotel accommodation agent for the 23rd Congress of the World Association for Sexual Health (WAS 2017) and will handle all related arrangements.
GUARANT International strongly advises all not to work with any unauthorized vendors/companies who may offer you hotel reservation services by phone/e-mail with "discounted conference rates" and try to obtain your personal data including credit card details.

List of hotels

All hotels are located within a reasonable distance from the Clarion Congress Hotel Prague (Clarion CHP).
Hotel Price in EUR
SGL / DBL
Deposit
Requested
Cancellation
Fee
Clarion CHP
zone
Grand Hotel Bohemia 200 / 210 1 night 1 night City centre
(15 minutes by metro)
Clarion CHP – standard
Standard Rate from 27. 3. 2017
Last rooms
130 / 130 1 night 1 night Congress venue
Clarion CHP – executive
Standard Rate from 27. 3. 2017
Last rooms
160 / 160 1 night 1 night Congress venue
Jurys Inn Prague SOLD OUT 1 night 1 night City centre
(10 minutes by metro)
Opera 89 / 99 1 night 1 night City centre
(10 minutes by metro)
Arlington 47 / 54 1 night 1 night 6 minutes by tram
Arlington
Non-refundable rate*
43 / 50 100% 100% 6 minutes by tram
Pivovar SOLD OUT 1 night 1 night 2-minute walk

All rates quoted are per room per night including breakfast and 15% VAT. Should VAT change before the beginning of the Congress, the Congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

*To benefit from non-refundable rates, immediate payment is required. 100% of the hotel reservation cost has to be covered while reservation is confirmed. Please note that the number of rooms within this category is often limited. No changes of non-refundable reservations (this includes name change) will be accepted, 100% cancellation fee will be applied.

Please note that price of accommodation is not included in the registration fees.

Group reservations

For group reservations please contact the Congress Secretariat at e-mail address was2017.secretariat@guarant.cz, telephone number +420 284 001 444 or fax number +420 284 001 448. Our professional staff will assist you to find a suitable hotel for your stay and handle your reservation.

How to make a hotel reservation

To make a hotel reservation, it is necessary to fill in the Online Accommodation Form.

Please note that the online Accommodation Form is only accessible with a password. Simply fill in the Personal Data Form and a password will be sent to you. Your password is the same for all online forms.

Reservations will be processed on a "first come, first-served" basis. Due to heavy demand and the fact that distribution of rooms in many hotels is limited, please book your accommodation as soon as possible.

All rates quoted are per room per night including breakfast and 15% VAT. Should VAT change before the beginning of the Congress, the Congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

Extras are to be paid directly at the hotel reception before departure.

Reservation confirmation

STANDARD RATES

A one-night deposit is required to guarantee the reservation. After the payment is received, your hotel reservation will be confirmed by e-mail. The remaining amount has to be paid directly to the hotel upon check-in/out.

A one-night deposit must be paid until April 30, 2017.

NON-REFUNDABLE RATES

Immediate full pre-payment is required to guarantee the Non-Refundable reservations.

After the full payment is received, your hotel reservation will be confirmed by e-mail

Cancellations, changes and refunds

Please inform GUARANT International about any amendments or cancellations in writing by e-mail (was2017.secretariat@guarant.cz) or fax (+420 284 001 448). Telephone amendments will not be accepted.

Date of delivery of your written cancellation to the Congress Secretariat will be considered as the date of cancellation.

Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be made after the congress.

Cancellation conditions

The following cancellation conditions apply to the cancellation of a hotel reservation:

STANDARD RATES

Cancellation before and on April 30, 2017: full refund (less 30 EUR handling fee)
Cancellation after April 30, 2017: one night cancellation fee
No show: one night cancellation fee

Please note, that for shortening of your hotel reservation after check-in 100% of all cancelled room nights will be charged.

In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; then the room will be released.

Change of the arrival date has to be announced to the Congress Secretariat no later than 2 days prior your arrival, otherwise one-night cancellation fee will be charged. For reservations with non-refundable rates different cancellation policy applies.

NON-REFUNDABLE RATES

Any reduction or cancellation: 100% cancellation fee
No show:
100% cancellation fee

No changes of non-refundable reservations (this includes name change) will be accepted, 100% cancellation fee will be applied.

Congress Secretariat will process all reservation requests by May 26, 2017 or at the registration desk on site.

Please note that for any refund we reserve the right to charge 30 EUR handling fee.

Methods of payment

Accommodation expenses must be paid in EUR by one of the following methods:

1. CREDIT CARD

For payment by credit card please use the Online Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit cards: MasterCard/Eurocard, Visa and Diners Club.

2. BANK TRANSFER

The bank details including the 10-digit variable symbol will be sent to a participant within three working days after the submission of the registration form. Please note that payments without this variable symbol will not be identified and the registration will not be confirmed.

Please note that payments by bank transfer will only be accepted by May 05, 2017. After this date only payments by credit cards will be accepted by using the Online Payment System.

All payments made by bank transfer have to be net of all bank charges. The payer pays the bank charges of their bank, and the beneficiary pays the charges of their bank, if any.